MBA/CA/ICWA, with 1-2 years of exp, as a Finance Coordinator, at a NGO, Gurgaon
Experience : 1years - 2 years
Salary: 0.0 Lacs - 0.0 Lacs
Location: India, Gurgaon,
Job Validity: 2022-02-17
Functional Skills: Others
Job Type : Permanent
Industry : Others
Qualification : MBA, Cost Accountant, Chartered Accountant,
Role : MBA/CA/ICWA, with 1-2 years of exp, as a Finance Coordinator, at a NGO, Gurgaon

Job Description


Job Title


Finance Coordinator





Reporting to

Asst. Manager – Finance


Gurgaon (National Support Office)

Type of contract

Open ended




The organisation is a leading independent child rights organization that fights for children's rights and delivers immediate and lasting improvement to children's lives worldwide. The organisation, founded in 1919 as a response to the condition in Europe immediately following the First World War, is a federation of 29 members with similar vision, mission, and values for children, working in more than 120 countries to form a truly international movement for children.  The organisation, Bal Raksha, Bharat (SC BR) is the 28th independent member of the International Save the Children Alliance. The organisation in India works on 5 core themes: Child Survival, Education, Child Protection, Humanitarian and Disaster and Risk Management in collaboration with the Government, civil society organizations, and the community across 16 states and has reached over 3 million children across India.

Context: (e.g. Dept. description, project or thematic description)




Job Purpose:


To assist the Assistant Manager - Finance in developing and implementing finance systems and procedures to support the organisation through its growth phase and beyond. 


Role & responsibilities:

Type of work

Duties & Responsibilities

  1. Budgeting – Grants & Organization


  • Assist the  AM – Finance in in preparing and finalizing the budget for new proposals;
  • Assist in revising the budget for the running contracts/grants;
  • Together with the AM – Finance to prepare monthly cash flows for each assigned grant;
  • Assist the AM – Finance in the annual budget exercise;
  • Review signed SGAs and ensure all supporting documents are stored in the server.
  1. Donor compliances & Reporting
  • Prepare monthly financial updates /donor financial reports as per donor formats and proposals for final  sign  off by authorized personnel;
  • Ensure that all the donor guidelines and reporting requirements have been complied with while compiling these reports;
  • Ensure complete compliance to donor requirements;
  • Ensure that timely information is provided to AM – Finance for the donor about any deviation to the already agreed clauses in the donor agreement;
  • Ensure FSCs that are handled by the individual are closed as ZERO in PRGEX within 45 days of the grant end period.
  1. Audit Related work


  • Assist in the preparatory work that is required before the audit takes place;
  • Coordinating grant audits and ensuring follow up and implementation of recommendations;
  • Support in Statutory & Internal audit, as and when required.
  1. Income
  • Alert  Income Desk about all incomes which are due and receivable;
  • Continuously informing AM – Finance on income that are due but yet to hit the account.
  • Assist in the preparation of PRF (Payment Request) for donors / grantors;
  1. Review & Monitoring


  • To review the Partner Financial Statements / Lis/Reports and seek clarifications, if needed, through State teams;
  • Responsible for keeping a track of grant budgets and expenditures and do variance analysis;
  • Assist in partner assessments before any new collaboration and periodic reviews of existing partners;
  • Review the partner financial monitoring reports received from the Project Offices.
  • Travel/Remotely support to Project Offices, in case there is a need during any partner financial assessment for new partners, as and when required.
  1. Grant Management System


  • Update donor budget in the GMS;
  • All DBLs are immediately created in GMS followed by creation in SUN.
  • Back end data for all Partner agreements fed in accurately & timely.
  • Update Income Schedule of the assigned grants in the system;
  • Update Disbursement Schedule of partner organizations in the system
  • Follow up with RM on the income calling.
  • Ensure weekly updates of New Raises for accurate capturing of data either SGA signing or income hitting BRB’s account, whichever is earlier.
  • As soon as the SGA is signed, closely work the PO focal to ensure that the budget forecast for the entire duration of the grant is prepared and stored in the server.
  • Ensure ICR is booked in PRGEX immediately after the period end is done according to the % mentioned in the SGA with a proper reconciliation for future audit trail.
  • Submit GTD Budget Vs GTD expenses & YTD Budget Vs YTD expenses within 2 working days once month end is done.
  • To capture proper & measurable comments for grant debtors ageing and ensure brackets for ageing are captured correctly.
  • Ensure salary allocation for grants managed are done in an accurate manner on a monthly basis.
  • Review PRGEX for all grants in a periodic manner to ensure expenses including account code/DBLs are captured in an accurate manner.
  1. Miscellaneous


  • Support the A M Finance in reviewing donor agreements,  partner agreements, consultancy contracts thus ensuring that SC BR’s interest is protected;
  • Produce a monthly report for management on the status of all assigned grants;
  • Set up and maintain an efficient grants filing system;
  • Prepare key compliance checklists as per donor contracts for high-risk/value grants;
  • Update and manage the grants management system;
  • Update database on pipeline and running grants;
  • Advise on release of grant project payment to finance department based on the Utilization statement/ fund request from partners in a designated format
  • Any other duties assigned by Line Manager


Resources Managed / Line Management responsibility:




Key relationships: (Internal & External stakeholders)

With other departments within the organization, Auditors and others


Other important features or requirements of the job:



Child Safeguarding:

Recruitment and selection procedures, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.


Equal Opportunities:

The organisation aims to be an equal opportunity employer. We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. Women candidates are encouraged to apply.




Candidate specification:










    1. Years of experience for MBA- Finance

Experience with finance department of a national or international organisation (experience within the non-profit/voluntary sector would be an advantage).


In case of CA/ ICWA, 1-2 years of experience in Grant management.


Knowledge of FCRA laws is essential.




Qualified CA/ ICWA/ MBA- Finance


Skills & Knowledge

  • Excellent MS office skills
  • Excellent experience of budgeting and budget management.
  • Excellent understanding of financial systems and procedures.
  • Excellent analytical skills – the ability to analyse complex financial data and design and produce effective management information






Refer to the organisation Competency framework:






= Skilled


= Accomplished

Advanced Expert

= Leading Edge


Leading & Inspiring others





Delivering results





Developing self and others





Problem Solving and decision making





Innovating and adapting





Working effectively with others





Communicating with Impact










Applying technical and professional expertise






About Company

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Job Code
Posted on
19 Nov 2021