CA/MBA with 5-7 yrs of exp, as a Finance Coordinator, in a NGO, Gurgaon
Experience : 5years - 7 years
Salary: 0.0 Lacs - 0.0 Lacs
Location: India, Gurgaon,
Job Validity: 2021-04-05
Functional Skills: Corporate Accounts
Job Type : Permanent
Industry : Others
Qualification : MBA, Chartered Accountant,
Role : CA/MBA with 5-7 yrs of exp, as a Finance Coordinator, in a NGO, Gurgaon

Job Description

Job Title


Finance Cordinator





Reporting to

Asst. Manager – Finance


Gurgaon (National Support Office)

Type of contract

Open ended




To assist the Assistant Manager - Finance in developing and implementing finance systems and procedures to support the organisation through its growth phase and beyond. 


Role & responsibilities:

Type of work

Duties & Responsibilities

  1. Budgeting – Grants & Organization


  • Assist the  AM – Finance in in preparing and finalizing the budget for new proposals;
  • Assist in revising the budget for the running contracts/grants;
  • Together with the AM – Finance to prepare monthly cash flows for each assigned grant;
  • Assist the AM – Finance in the annual budget exercise;
  • Review signed SGAs and ensure all supporting documents are stored in the server.
  1. Donor compliances & Reporting
  • Prepare monthly financial updates /donor financial reports as per donor formats and proposals for final  sign  off by authorized personnel;
  • Ensure that all the donor guidelines and reporting requirements have been complied with while compiling these reports;
  • Ensure complete compliance to donor requirements;
  • Ensure that timely information is provided to AM – Finance for the donor about any deviation to the already agreed clauses in the donor agreement;
  • Ensure FSCs that are handled by the individual are closed as ZERO in PRGEX within 45 days of the grant end period.
  1. Audit Related work


  • Assist in the preparatory work that is required before the audit takes place;
  • Coordinating grant audits and ensuring follow up and implementation of recommendations;
  • Support in Statutory & Internal audit, as and when required.
  1. Income
  • Alert  Income Desk about all incomes which are due and receivable;
  • Continuously informing AM – Finance on income that are due but yet to hit the account.
  • Assist in the preparation of PRF (Payment Request) for donors / grantors;
  1. Review & Monitoring


  • To review the Partner Financial Statements / Lis/Reports and seek clarifications, if needed, through State teams;
  • Responsible for keeping a track of grant budgets and expenditures and do variance analysis;
  • Assist in partner assessments before any new collaboration and periodic reviews of existing partners;
  • Review the partner financial monitoring reports received from the Project Offices.
  • Travel/Remotely support to Project Offices, in case there is a need during any partner financial assessment for new partners, as and when required.
  1. Grant Management System


  • Update donor budget in the GMS;
  • All DBLs are immediately created in GMS followed by creation in SUN.
  • Back end data for all Partner agreements fed in accurately & timely.
  • Update Income Schedule of the assigned grants in the system;
  • Update Disbursement Schedule of partner organizations in the system
  • Follow up with RM on the income calling.
  • Ensure weekly updates of New Raises for accurate capturing of data either SGA signing or income hitting BRB’s account, whichever is earlier.
  • As soon as the SGA is signed, closely work the PO focal to ensure that the budget forecast for the entire duration of the grant is prepared and stored in the server.
  • Ensure ICR is booked in PRGEX immediately after the period end is done according to the % mentioned in the SGA with a proper reconciliation for future audit trail.
  • Submit GTD Budget Vs GTD expenses & YTD Budget Vs YTD expenses within 2 working days once month end is done.
  • To capture proper & measurable comments for grant debtors ageing and ensure brackets for ageing are captured correctly.
  • Ensure salary allocation for grants managed are done in an accurate manner on a monthly basis.
  • Review PRGEX for all grants in a periodic manner to ensure expenses including account code/DBLs are captured in an accurate manner.
  1. Miscellaneous


  • Support the A M Finance in reviewing donor agreements,  partner agreements, consultancy contracts thus ensuring that SC BR’s interest is protected;
  • Produce a monthly report for management on the status of all assigned grants;
  • Set up and maintain an efficient grants filing system;
  • Prepare key compliance checklists as per donor contracts for high-risk/value grants;
  • Update and manage the grants management system;
  • Update database on pipeline and running grants;
  • Advise on release of grant project payment to finance department based on the Utilization statement/ fund request from partners in a designated format
  • Any other duties assigned by Line Manager


Resources Managed / Line Management responsibility:




Key relationships: (Internal & External stakeholders)

With other departments within the organization, Auditors and others


Other important features or requirements of the job:





Candidate specification:










    1. Years of experience for MBA

Experience with finance department of a national or international organisation (experience within the non-profit/voluntary sector would be an advantage).









Qualified CA/ MBA








Skills & Knowledge

  • Excellent MS office skills
  • Excellent experience of budgeting and budget management.
  • Excellent understanding of financial systems and procedures.
  • Excellent analytical skills – the ability to analyse complex financial data and design and produce effective management information











About Company

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Posted on
05 Jan 2021