ROLETITLE:              SeniorManager – Secretarial

REPORTS TO:

General Manager – Secretarial, Company Secretary

LOCATION: HO, Mumbai

DATE:

JOB PURPOSE:

To assist the Company Secretary in monitoring and handing statutory and regulatory compliances for company and group companies through timely adherence, under Companies Act, 2013, SEBI Regulations and other applicable corporate laws.

SCOPE:

FINANCIAL CONTROL

None

DIRECT REPORTEES

None

TOTAL MANPOWER SPAN

1

(Function): Secretarial

KEY RESPONSIBILITIES:

1. Handling compliances under Companies Act, SEBI Regulations and Secretarial Standards in relation to the Board and Committee meetings

2. Maintaining registers under Companies Act and ensure filings with ROC and Stock Exchanges

3. Integrated Annual Report, General meetings, Postal ballot and Dividend related compliance as per Companies Act, SEBI Regulations 

4. Compliance mentoring through online system, monitoring Foreign Offices compliances

5. Compliance support to Foreign Subsidiaries, setting up of and compliance support for Foreign Offices,

6. Documentation relating to Bank & Treasury, Investment and Borrowing, further issue of shares, etc.

7. Investor Servicing - handling IEPF claims and Suspense account claims

8. Maintain proper database of information and digitization of records

9. Monitor changes in relevant legislation and the regulatory environment and take appropriate action

10. Assisting the Company Secretary in other day to day matters and special projects like mergers and takeovers

FUNCTIONAL COMPETENCIES

• Excellent knowledge of Corporatelaws and SEBI Regulations and proceduresinvolved.
• Excellent interpretation, draftingand communication skills
• Must be able to communicate with Shareholders, RTA, NSE BSE and Auditors etc.
• Good working knowledge in MS Word, Excel and Power Pointpresentations.
• Hands-on experience on secretarial compliances w.r.t. business, audit and treasury matters like investments, borrowing, commercial papers, etc.

MANAGERIAL COMPETENCIES

• Interpretation, drafting and compliances under Corporate laws (Master)

Should be expert in understanding both business requirement and statutory interpretations to arrive at the required solution and drive the same end to end.

• Compliance Management and Due Diligence (Advanced)

Expertise in managing compliance to Companies Act, SEBI and RBI regulations and adherence to Secretarial standards in Board meetings of company for this company and its allied business and offices

• Process Orientation (Advanced)

Setting up, adherence and highlighting deviations in any processes and ensuring continuous improvements

• Shareholder relationship management & Communication / liasoning (Capable)

Ability to develop constructive relationship and communication channel with RTA, shareholders and various external and Govt agencies with appropriate grievance handling mechanism.

• Managing team and leadership Skills (Advanced)

Must be a team player. Should have ability to manage a team of 2-3 people and lead by example.

Proficiency Levels for Competencies:- Basic- elementary understanding & familiarity

Foundational- ability to apply knowledge in certain areas

Capable- solid understanding and ability to apply knowledge in most areas

Advanced- Thorough in-depthunderstanding

Master- Advisory Expert in subjectknowledge

PREFERRED AGE

30 - 35 years

QUALIFICATION

Qualified Company Secretary, Law graduate may advantage

EXPERIENCE

8- 10years

SPECIAL REQUIREMENTS

(IF ANY)

ESSENTIAL

Sound knowledge of Corporate Law and SEBI Laws. Should be well versed with compliances for listed entity including treasury matters like investments, borrowings, capital issues, commercial papers, fund raising, etc.

DESIRABLE

Prior experience in Listed Company